Page Numbers Wont Continue Through a Section
OK. Stop. Close you eyes (oops, that makes reading the next steps a little tricky ... ). Take a deep breath (don't forget to let it out ...). Relax. Open your eyes. Calm now? ...
More than one section per page should not be a problem. It sounds like you had a problem and then things got out of sync. I'm guessing the multiple sections per page are for short sections of column layout, but other than that the layout is consistent(?) Even if you do need sections of landscape layout, go with resetting everything to "Same as previous" as a starting point.
- Go into Print Layout view.
- zoom out till you see the whole page at once
- double click on the header/footer to start editing it (the body text becomes grey, while header/footer becomes black). The Header & Footer Tools, Design conditional tab
- Normally I would say: "In the Navigation group click on Next button to take you to the next section" but I just tried it and it didn't work as I expected so
- start paging down through the document, watch the footer for changes. Each footer after the first should be set to be "Same as Previous" unless you really need to make a change in how it looks. But starting with it "Same as previous" through the whole doc is the easiest way to give a consistent look (sorry it is so manual, maybe someone else has a better suggestion, a macro(?))
NOTE: in "Edit header/footer mode" the "same as previous" refers only to the header/footer, not other formatting. - after you are done, click on the body to exit header/footer edit mode.
- Save your changes!
Now that all of your headers/footers are consistent, you can go back and add any changes (ie landscape pages). Start from the bottom and work your way up. As you reach points where header/footer formatting changes, Remove the "Same as previous" from the bottom of the section first, then the top. Only then make changes to the look of the header/footer. Continue up the doc.
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*****
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As computer scientists we are trained to communicate with the dumbest things in the world – computers –
so you'd think we'd be able to communicate quite well with people.
Prof. Doug Fisher
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Oh THANK YOU for answering. I don't have any landscape pages, they are all portrait, the chapter's first page does not have a header, but it needs a number in the footer. The page numbering that appears, IF it appears, starts at 5, even if I 'remove all numbers' and try it again, 'starting at 1', in the same physical area, they may or may not be there, but definitely in some odd sequencing. It's not by section, ..hmmm.. but it may be by chapter.... would that make a difference?I had the entire document with footers that were 'linked to previous section', it didn't seem to make a difference.
I await your response... lol
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Moving through the document section-by-section by clicking the next icon in the header/footer design is not just faster, it is a better way to move through the document because it takes you into every section. Paging through the document will not show you a continuous break footer that is within a page.
The first page after the front matter pages (section 2?), is probably set to start at 1 (or perhaps 5 since you say that is the page number that keeps cropping up). New sections created after that one get that same setting. You should go into the footer for each section (by clicking the next icon mentioned above) and change the number formatting to continuous.
Pam
Pamelia Caswell
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Pam, you are right, using Next is the "best" way. I've used it before, in Word 2003. But tonight when I set up a test doc in Word 2010 and tried nexting, the Next button did not progress past the first section. Maybe it was the phase of the moon, sunspots, or just bad luck, but the next feature did not work for me tonight. That is the only reason why I suggested the alternative of paging through the doc.
Sylvia, if you have tried resetting the page number and it is not working it sounds like you may be getting into another level of trouble. It is possible, not certain, that you are encountering "document corruption". What format are you using, DOC or DOCX/DOCM? In theory, corruption is supposed to be much less likely with the new DOCX/DOCM format than the old DOC format.
Tell us a little more about the history of the file. Did it happen to be created in Word 2003? Have you been doing a lot of pasting from various sources into it? The fact that doc is 500 pages is no longer very significant on a relatively current machine, 3-4 years or less (I have some that are 3 and 4 times larger).
If corruption sounds like a possible answer, if you have noticed other problems, things like numbering/bullet lists and/or styles doing strange stuff here are links some articles about doc corruption and how to deal with it:
http://word.tips.net/Pages/T003798_Determining_if_a_Document_is_Corrupt.html
http://word.mvps.org/faqs/apperrors/corruptdoc.htm
http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm
http://klariti.com/microsoft-word/Managing-Microsoft-Word-Long-Documents.shtml
http://klariti.com/microsoft-word/Reduce-Microsoft-Word-File-Size1.shtml
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*****
.
As computer scientists we are trained to communicate with the dumbest things in the world – computers –
so you'd think we'd be able to communicate quite well with people.
Prof. Doug Fisher
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I am still unable to get my page numbers to format. I am doing APA, my first page is set. I go to page two, click page number format, put start at page 2, click enter, and it bounces back up to the first page. None of the other pages are numbered. What am I doing wrong?
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If the document contains more than one section, you may have to add the page number several times (if headers or footers are unlinked). Double-click the header, which activates the header/footer area, and then use the Next and Previous buttons in the Header & Footer Tools Design tab to move between headers/footers.
Note that you can only restart page numbering for a given Word section. You need a section break at the end of page 1 if you want to restart the numbering for page 2. See http://wordfaqs.mvps.org/FrontMatterRibbon.htm.
Stefan Blom
Office Apps & Services (Word) MVP
Volunteer Moderator (Office)
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Please note that I do not work for Microsoft
MVP program info: https://mvp.microsoft.com/
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I believe you may have the same issue I was having.. I am in college and when typing papers I must know how many pages I have and where each page starts as well as what the reference page looks like. Several times in the middle of a paper, I suddenly only have a display of how many words are in the document and not what page number I am on, etc. Maybe I hit the wrong key?? Any how, If you click the little icon at the very bottom of the page that looks like a little document, (if you hover it says "PRINT LAYOUT", it adds the page numbers, layout, etc. back onto the document. :)
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I believe you may have the same issue I was having.. I am in college and when typing papers I must know how many pages I have and where each page starts as well as what the reference page looks like. Several times in the middle of a paper, I suddenly only have a display of how many words are in the document and not what page number I am on, etc. Maybe I hit the wrong key?? Any how, If you click the little icon at the very bottom of the page that looks like a little document, (if you hover it says "PRINT LAYOUT", it adds the page numbers, layout, etc. back onto the document. :)
Your last sentence explains the problem you are having: When you clicked Print Layout, you switched to a view that displays the document similar to how it will be printed. That view displays headers and footers, where page numbers normally reside.
Other views (Web Layout, Draft, Outline) are for other purposes, and they let you focus on other aspects of a document. Those other views do not display headers and footers and margins, and therefore page numbers will also be invisible.
Stefan Blom
Office Apps & Services (Word) MVP
Volunteer Moderator (Office)
~~~~
Please note that I do not work for Microsoft
MVP program info: https://mvp.microsoft.com/
~~~~
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go to file->print layout
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Source: https://answers.microsoft.com/en-us/msoffice/forum/all/page-numbers-wont-show-up-or-be-continuos/2d216d69-d05d-4e64-a79a-cfbd04a859cd
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